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Counselors' College Fair (CCF)

CCF

The Counselors' College Fair (CCF) is an opportunity for counselors attending the National Conference to meet with admission team members in a college fair setup. The CCF will be held Friday, September 24.

This year, we divided the CCF into two timeslots:

  • CCF session 1 is 8:00 AM - 9:30 AM
  • CCF session 2 is 4:30 PM - 6:00 PM

At this time, CCF attendance is limited to 500 individuals per session (not including exhibitng institutions). Attendees will be required to register to participate in either CCF session 1, or CCF session 2.

NACAC has planned these segmented CCF events to accommodate attendee survey requests, add more time, and make the event more managable for the attendees. NACAC will update capacities if required.  

Exhibiting Colleges/Universities (open to 220 institutions)
Each CCF exhibitor will setup prior to the start of morning session 1, and will break down after session 2 in the evening. Only one representative will be allowed to manage the exhibit for each college/university, but schools will be allowed to have a different representative for session 1 and session 2.

Eligibility
NACAC invites any Title IV eligible and accredited college, university, other postsecondary institution, or program offering undergraduate curricular study leading to a degree or diploma to participate in the CCF. International universities that offer academic degrees or diplomas that are sanctioned by the country's Ministry of Higher Education or by US accrediting associations are also eligible to participate.

Cancelation and Refund Policy
All CCF cancelations must be submitted in writing to customerservice@nacacnet.org. Cancelations and refunds are subject to a $50 processing fee. Cancelations received on or before August 24 are eligible for a full refund (less processing fee); cancelations between August 24 and September 3 are eligible for a 50 percent refund (less processing fee). No refunds will be issued on or after September 3 or for no-shows on-site. All registration fees must be paid in full at the time of registration. 

Exhibitor Policies and Information

Space Assignments and Staffing

  • Strictly limited to 220 exhibitors, and reservations will be confirmed on a first-come, first-served basis.
  • Only one registration and one table per institution are permitted. NACAC will assign table space alphabetically according to the name listed as "booth sign" on the registration form. Onsite CCF registrations will be assigned a table, space permitting, at the end of the alphabetical order of schools.
  • A maximum of three people may staff each booth, and the booth personnel must be registered attendees of the National Conference.

Exhibitor Setup and Breakdown Policy

  • Each registered college or university will be furnished with one six-foot draped table and booth ID sign.
  • Banners or signs placed on exhibit tables must fit within this allotted space and may not impede sightlines of adjacent booths.
  • Exhibitors must prepare their tables before the opening of the CCF and remove their materials from the table immediately after the close of the CCF.
  • Tables will be available for set-up on Friday from 7:30 a.m.-8:00 a.m.
  • Table representatives must be at the first session of the CCF, in their booths, by 8:00 a.m. on Friday and are required to remain until the end of the first session at 9:30 a.m.  Representatives are then asked to return for the second session in time to be in their booth by 6:00 p.m.  Representatives may leave their materials in the hall in between sessions as the hall will be locked. 

Table Displays and Guidelines

  • Fire marshal regulations restrict the number of booth personnel staffing each table to a maximum of three people–no exceptions. All booth personnel must be registered attendees of the 76th National Conference.
  • Arrive on time for the fair, and staff your booth during all fair hours.
  • Stay for the entire program – counselors are excited to see you! There will be no refunds for no-shows.
  • Dress to best represent your school and wear identification with either your name or institution name.
  • Recruitment and distribution of literature is restricted to the parameters of the booth.
  • Representatives must remain behind their booth or within its parameters when speaking to attendees.
  • Audiovisual equipment is not permitted. Laptops or tablet computers may be used but must be fully charged before the CCF. No electrical power is provided to CCF exhibitors.
  • Table displays cannot exceed 20” in height and may not impede sightlines of adjacent booths.
  • Keep the aisles clear of boxes and materials.
  • Booth tables must remain in direct alignment with all others in the assigned row. Tables may not be realigned to a different traffic pattern or impede intended traffic flow.
  • College representatives who exhibit at the CCF are expected to distribute only official printed materials (brochures, catalogs, etc.) regarding the educational programs or student life at their respective colleges or
  • universities so that the intent of the exhibit remains intact
  • Small promotional giveaways, including key chains, water bottles, stickers, pens/pencils, t-shirts, pennants, bags, and food/candy, are allowed! Prohibited items/activities include demonstrations (including those with live animals, food preparation, drawings/raffles, etc.), competitions of any kind or gifts that violate (or may be in violation) of the CEPP. (If you are not sure if an item is acceptable, call 703/299-6844 or ask the NACAC representative onsite.) NACAC reserves the right to dismantle an exhibitors’ table for violation of this policy.

Shipping Information

Registered exhibitors should receive an exhibitor kit from The Expo Group that includes shipping rates and information.

Cancellation and Refund Policy

All CCF cancelations must be submitted in writing to customerservice@nacacnet.org. Cancelations and refunds are subject to a $50 processing fee. Cancelations received on or before August 24 are eligible for a full refund (less processing fee); cancelations between August 24 and September 3 are eligible for a 50 percent refund (less processing fee). No refunds will be issued on or after September 3 or for no-shows on-site. All registration fees must be paid in full at the time of registration. 

Not sure if your institution is registered for CCF?  Check the list before you register.